Boulder Republican Women

BOULDER REPUBLICAN WOMEN

BYLAWS


ARTICLE I NAME
1.1.	The name of this organization shall be Boulder Republican Women, hereinafter known as BRW an affiliate of Colorado Federation of Republican Women and National Federation of Republican Women.
1.2.	BRW shall conform to the provisions of the bylaws of the State and National organizations.

ARTICLE II OBJECTIVES
2.1.	The objectives of BRW shall be:
	A.	To foster and encourage loyalty to the Republican Party and to the principles for which it stands;
	B.	To promote an informed membership and electorate through political education and activity;
	C.	To increase the effectiveness of women in the cause of good government through political involvement;
	D.	To facilitate cooperation among CFRW, NFRW, and the Republican Party organization(s);
	E.	To work for the election of Republican Party nominees;
	F.	To assure the neutrality of BRW elected officers who shall not support nor oppose any candidate in a Republican Primary or intra-party race.

ARTICLE III MEMBERSHIP
3.1.	CLASSIFICATIONS OF MEMBERS
	A.	Active BRW Members are women who:
		1.		Are currently registered Republicans as shown by the records of her county of residence;
		2.		Endorse the bylaws and objectives of the BRW, NFRW, and CFRW; and
		3.		Pay full annual dues to BRW in accordance with Article IV, 4.2, dues;
	B.	Associate Members of BRW in good standing are:
		Wo1.		Women who hold active membership in one club and pay full annual Associate dues to BRW;
		2.		Men who are currently registered Republicans and pay full annual Associate dues to BRW;
		3.		Persons who hold associate membership(s) in club(s) may attend meetings and participate in debate, but they shall not:
				a.	introduce motions;
				b.	vote;
				c.	serve on committees;
				d.	be elected to any office;
				e.	serve as a delegate from BRW to any CFRW meeting or convention; or
				f.	be counted for the purpose of determining the number required for a quorum or whether a quorum is present, or for determining the number of allocated delegates and alternates for BRW to any CFRW or NFRW meeting or convention.
	C.	Honorary Members of BRW are:
		1.		The CFRW President shall be an honorary associate member of BRW.
		2.		The District Director shall be an honorary associate member of BRW.
3.2.	MEMEMBER TRANSFER TO ANOTHER CLUB. An active member of BRW may transfer her membership to another club by:
	A.	Sending a notice of transfer to the president of the BRW with a copy of said notice to the President of the club she wishes to join; and
	B.	Returning to BRW’s President, by postal delivery return receipt or in person, any property in her possession belonging to the BRW.

ARTICLE IV FISCAL POLICIES
4.1.	FISCAL YEAR
	The fiscal year of BRW shall be the calendar year.
4.2.	ACTIVE MEMBER DUES
	The annual dues for active membership in BRW shall be set by the Board of Directors. The dues shall include per capita dues for the NFRW and the CFRW as set by those organizations.
4.3.	ASSOCIATE MEMBER DUES
	The annual dues for associate members shall be set by the Board of Directors.
4.4.	COLLECTION OF DUES
	A.	Dues must be paid by January 31 of each year.
	B.	All dues paid from January 1 through August 31 apply to the current fiscal year. Dues collected September 1 through December 31 apply to the next fiscal year.
4.5.	INTERNAL REVIEW
	A.	A review shall be made at the close of the fiscal year. The report shall be presented and accepted at the first meeting of the Board of Directors following the review.
	B.	Should the Treasurer leave office, there should be a review prior to the new treasurer assuming her duties.

ARTICLE V OFFICERS – QUALIFICATIONS – NOMINATIONS/ELECTIONS - TERMS - VACANCIES – DUTIES
5.1.	OFFICERS
	A.	The elective officers of BRW shall be:
		1.		President;
		2.		First Vice President;
		3.		Second Vice President;
		4.		Secretary;
		5.		Treasurer.
	B.	The appointed officers may be:
		1.		ParlParliamentarian;
		2.		HistHistorian;
		3.		Chaplain;
		4.		Financial Reviewer
5.2.	QUALIFICATIONS
	A.	Each candidate for office shall, prior to her election or appointment:
		1.	Be a registered Republican as shown by records of the Boulder County Clerk
		2.	For an elective office, be a member in good standing of Boulder Republican Women for at least one year prior to her nomination.
		2.	For an appointed office, be a dues-paying member in good standing of Boulder Republican Women prior to her nomination.
5.3.	NOMINATIONS/ELECTIONS
	A.	At the Board of Directors meeting of the BRW, at least thirty (30) days before the election is to be held, a nominating committee of three shall be elected. They shall meet immediately following their election to select one of the members as chairman. The secretary shall preside at this meeting.
	B.	Following the report of the nominating committee, nominations may be made from the floor. No one shall be nominated who has not consented to serve if elected. Election may be by voice vote except when more than one nominee for an office; election then shall be by secret ballot. Nominees must be active members in good standing. A majority of votes cast by regular members of BRW shall elect.
	C.	Officers shall be elected for a one year term at the October meeting and installed in December. The term of office shall be from January 1 until December 31.
	D.	Outgoing officers shall deliver all records, files, and properties of their offices to their successors within ten days after their successors have taken office.
5.4.	TERMS
	Tenure in office. No member shall be elected to the same office for more than two consecutive terms.
5.5.	VACANCIES
	A.	Vacancies in elective and appointive offices shall be filled by the Executive Committee.
	B.	A An officer or chairman who has not paid her dues by February 28 of the fiscal year for which she was elected or appointed, or who has failed to perform the duties as prescribed for the office, shall be subjected to review by the Board of Directors which, by a two-thirds vote of members present, may declare the office vacant. Such vacancy then shall be filled by the Executive Committee.
5.6.	DUTIES OF PRESIDENT. The President shall:
	A.	Be the executive director of the BRW and shall preside at all meetings of the club, the Board of Directors, and the Executive Committee;
	B.	Call meetings of the Executive Committee, the Board of Directors and any special meetings when deemed necessary and/or upon request of one-third of its members;
	C.	Appoint with the approval of the Executive Committee: Appointed Officers, Standing Committee Chairmen, Special Committee Chairmen, and when deemed necessary shall appoint members of these committees;
	D.	Be ex-officio member of all committees except the nominating committee;
	E.	Be a signatory for the BRW bank account;
	F.	To assure the neutrality of BRW the club president shall not support nor oppose any candidate in a Republican Primary or intra-party race; and
	G.	Perform other duties incident to the office
5.7.	DUTIES OF FIRST VICE PRESIDENT.
	The First Vice President shall:
	A.	Serve as Chairman of the Program Committee;
	B.	Perform the duties of the President in her absence or inability to perform and such other duties as prescribed by the parliamentary authority adopted by BRW;
	C.	Succeed to the office of the President in case of a vacancy in an unexpired term of the President;
	D.	Ascend to the office of President for the next term.
5.8.	DUTIES OF SECOND VICE PRESIDENT. The Second Vice President shall:
	A.	Serve as Chairman of the BRW Membership Committee;
	B.	Perform the duties of the First Vice President in her absence or inability to perform and such other duties as prescribed by the parliamentary authority adopted by BRW;
5.9.	DUTIES OF THE SECRETARY. The Secretary shall:
	A.	Keep accurate records of all meetings of the BRW, the Board of Directors, and the Executive Committee;
	B.	Obtain from the Membership Chairman and the Treasurer a complete list of officers and members, and other records as deemed necessary by the president and/or the Executive Committee;
	C.	Perform the official correspondence of the BRW including courtesy correspondence;
	D.	Call a meeting of the nominating committee immediately after its election and preside at such meeting as provided in Article V, Section 5.3A
5.10.	DUTIES OF THE TREASURER. The Treasurer shall:
	A.	Collect dues of members and act as custodian of all funds of the BRW, and deposit them in a bank approved by the Executive Committee within five business days;
	B.	Be responsible for the safekeeping of all funds and pay out only such amounts as authorized by BRW Board of Directors, or in an emergency, by the Executive Committee between meetings.
	C.	Keep a complete list of names and addresses of paid members and send such lists together with the required NFRW and CFRW dues, to the CFRW treasurer on or before March 31. Subsequent lists and dues shall be transmitted monthly to the CFRW treasurer;
	D.	Pay the NFRW service charge, due January 1 of each fiscal year, to the CFRW treasurer;
	E.	Be a signatory for the BRW bank account;
	F.	Provide a duplicate copy of the Treasurer’s report to the President and Secretary at each regular meeting;
	G.	Be a member of the finance committee.
5.11.	DUTIES OF APPOINTIVE OFFICERS.
	A.	Financial Reviewer. The financial reviewer shall perform duties as required in Article IV, Section 4.5A, and at any other time deemed necessary by the President and/or the Executive Committee.
	B.	Historian. The historian shall be responsible for the safekeeping of all historical records of the BRW.
	C.	Parliamentarian. The parliamentarian shall serve without vote at all meetings of the Executive Committee; and with vote at all meetings of the Board of Directors of BRW. She shall be a member of the bylaw committee.

ARTICLE VI BOARD OF DIRECTORS
6.1.	MEMBERSHIP. Voting membership of the Board of Directors shall be:
	A.	Elective officers;
	B.	Appointive officers;
	C.	Chairmen of standing and special committees;
	D.	Immediate past president;
6.2.	DUTIES. The Board of Directors shall:
	A.	Have general supervision over the affairs of the club between regular meetings.
	B.	Approve the budget proposed by the Finance Committee at the first regular meeting of the fiscal year. The Board would also have the authority to adjust the adopted budget.
	C.	Meet in advance of each regular meeting.
	D.	Quorum. One-third of its members shall constitute a quorum.
6.3.	MEETINGS.
	A.	BRW shall hold a minimum of six meetings per year. If a change of date or hours is deemed advisable, the decision shall be made by a majority of the Board of Directors.
	B.	A quorum shall be a majority of members present and voting.

ARTICLE VII EXECUTIVE COMMITTEE
7.1.	MEMBERSHIP.
	A.	Voting membership shall be:
		1.	Elective officers;
		2.	2. I Immediate Past President.
	B.	Duties
		1.	To be at the call of the President in conducting work of the club;
		2.	To act in emergencies between meetings of the Board of Directors;
		3.	Approve appointments of appointive offices and committee chairmen;
		4.	Approve the bank for deposit of BRW funds;
		5.	Make appropriations and/or special gifts not to exceed $100.00;
		6.	Approve program plans for the fiscal year;
		7.	7. Fill vacancies in elective and appointive offices;
		8.	Have general jurisdiction over the club between meetings of the club and/or the Board of Directors
	C.	Quorum
		1.	A quorum shall be four members, two of whom shall be the President and the Secretary.

ARTICLE VIII COMMITTEES
8.1.	STANDING COMMITTEES.
	A.	A.Sta Standing committees, composed of a chairman and members as necessary, shall be; bylaw, campaign (CFRW designation “Political”), hospitality, finance, legislation, membership, awards, newsletter, fundraising, telephone, or others to be approved by the Executive Committee.
	B.	Duties of Standing Committee:
		1.	Bylaw. The committee shall review all proposed amendments to the BRW bylaws and recommend appropriate action. BRW bylaws shall be reviewed after NFRW and CFRW conventions where bylaws have been amended or revised and, if required, appropriate action shall be taken to bring the BRW bylaws into conformity. The parliamentarian shall be a member of the bylaw committee.
		2.	2. Campaign. Under the direction of the president, the committee shall recommend and/or support campaign activities in accordance with NFRW, CFRW, and Boulder County Republican policies.
		3.	Hospitality. The committee shall serve as requested by the president in making arrangements for meetings and special events. The chairman may assist the secretary in correspondence of the courtesy nature.
		4.	Finance. The chairman, in cooperation with the president, shall prepare a proposed budget for the board of directors’ consideration at the beginning of the fiscal year. The chairman shall be a member of all committees raising and/or disbursing funds. The BRW treasurer shall be a member of the finance committee.
		5.	Legislation. The committee shall bring information on items of special interest (local, state, and/or national).
		6.	Membership. The second vice president shall serve as chairman of the committee as provided in Article 5.8, Section A. With the assistance of every member of the BRW, the committee shall endeavor to increase the membership of the club.
		7.	Awards. The committee shall be responsible for preparing and submitting the awards report to CFRW.
		8.	NewNewsletter. The committee shall be responsible for preparing and publishing the BRW newsletter. They shall also be responsible for preparing and submitting articles to CFRW Tusk Talk.
		9.	Fundraising. The committee shall be responsible for any special fundraising projects for BRW. Within sixty days of completion of each project, the committee shall deliver to the BRW Treasurer a summary report, with supporting invoices, bank statements, and records.
		10.	10 Telephone. The committee shall serve as requested by the president.
	C.	All Committees shall perform additional duties as may be compiled by their titles and/or as directed by the President, the Executive Committee, and the Board of Directors.
	D.	They shall deliver all records, files, and properties of their committees to their successors within ten days after their successor’s appointments.
	E.	Each committee chairman shall:
		1.	Appoint members to her committee;
		2.	Submit a report of committee actions to the President as requested.

ARTICLE IX ANNUAL CONVENTIONS
9.1.	CFRW ANNUAL CONVENTION REPRESENTATION
	A.	At a meeting of the club not less than thirty (30) days prior to the first day of the CFRW convention, delegates and alternates shall be elected according to CFRW’s requirements (Article X, Section 10.3, A.)
	B.	As a member of the CFRW’s board of the directors, the BRW president is a member of the convention’s voting body. If she cannot attend or if she holds another voting position, the first vice president shall represent the president as a member of the convention’s voting body. If the first vice president cannot attend, the delegate receiving the most votes shall represent the BRW president as a member of the convention’s voting body.
		In addition to the president, the club is entitled to one delegate and one alternate for each twenty (20) members or major fraction thereof.
	C.	Delegates and their alternates shall be apportioned on the basis of the number of memberships paid to the CFRW treasurer ninety (90) days prior to the first day of the convention. They must be members in good standing whose dues are paid for the current fiscal year.
	D.	The BRW President may fill any vacancies in the club’s delegation.
9.2.	NFRW BIENNIAL CONVENTION REPRESENTATION
	A.	The BRW shall be entitled to one delegate and one alternate as provided in the NFRW and CFRW bylaws. Their qualifications shall be as contained in the NFRW and CFRW bylaws.
	B.	B. In the election of a delegate and an alternate, first consideration shall be given to the BRW president as the delegate and to the BRW first vice president as the alternate. In the event the president and/or the first vice president cannot attend the NFRW convention, nominations shall be made from the floor. The nominee receiving the largest number of votes shall be the delegate, and the next highest shall be the alternate.
	C.	The BRW President may fill any vacancies in the club’s delegation.

ARTICLE X OPPOSITION CANDIDATES AND PARTIES
10.1.	No members of BRW shall support any opposition candidate for elected office in any partisan election, or;
10.2	When planning programs, no platform shall be provided any member of an opposition party to speak at club meetings, projects, or events.

ARTICLE XI AMENDMENTS
11.1.	Amendments to these bylaws may be proposed by any BRW member, by the bylaw committee, the Executive Committee, and/or the Board of Directors at any regular meeting of the BRW. All proposed amendments shall first be reviewed by the bylaw committee to determine the legality of such proposal.
11.2.	Notice of the proposed amendment shall be mailed and postmarked to all active members of BRW at least two weeks prior to the next regular meeting.
11.3.	Proposed amendments shall be considered by BRW membership at the next regular meeting, and shall become effective when approved by a two-thirds vote of the members present unless otherwise provided in the amendment.
11.4.	Upon approval by the BRW, copies of the amended bylaws shall be immediately transmitted to CFRW’s president, parliamentarian, and bylaw chairman.

ARTICLE XII PARLIAMENTARY AUTHORITY
12.1.	The current edition of Robert’s Rules of Order Newly Revised shall govern the BRW in all cases to which they are applicable and are not inconsistent with these bylaws, any CFRW Special Rules, or the bylaws of NFRW.

ARTICLE XIII DISSOLUTION
13.1.	In the event of the dissolution of BRW, all records and assets, after payment of all costs and expenses of such dissolution, shall be assigned to CFRW. None of the assets shall be distributed to any member or officer of BRW.

Bylaws Adopted: March 26, 2009Boulder Cork Regular Meeting
						By-laws committee chairmen: LeMoine Dowd Marty Neilson ___________________________________ Barbara Hosmer, President President
Attest: ________________________________ Dianne Littlehales, Secretary